Audio Visual Production & Streaming Services (Contract) Job at CITY OF QUINCY, Quincy, FL

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  • CITY OF QUINCY
  • Quincy, FL

Job Description

Job Description

Job Description

The City of Quincy, Florida is seeking qualified vendors or contractors to submit proposals for Audio/Visual (AV) Production & Streaming Services. This opportunity involves providing professional recording and live streaming services for City Commission meeting, workshops, hearings, and public events.

Note: This is a Request For Proposal (RFP) and not a traditional employment position.

Scope of Services

Meeting Coverage:

  • Record City Commission meetings, workshops, and events
  • Lie stream to approved patforms
  • Ensure clear, high-quality audio for all speakers
  • Provide professional video production

Event Coverage

  • City Commission Regular & Special Meetings
  • Workshops
  • Magistrate Hearings
  • Special Events (Parades, Town Halls, Joint Government Meetings)

Production Responsibilities

  • Setup and teardown of AV equipment (including remote locations)
  • Operate Tricaster system
  • Live switching and graphics integration
  • Integrate presentations
  • Monitor audio and video quality
  • Coordinate with Comcast for Government Channel deliver
  • Post Production & Delivery
  • Provide recordings of all meeting/events
  • Deliver files to the City Clerk within 24-48 hours
  • Upload recording to designated platforms if required

Technical Support

  • Troubleshoot AV and streaming issues
  • Coordinate with City staff and external vendors

Vendor Qualifications

  • Experience with live AV production and streaming
  • Experience using Tricaster systems
  • Government/public meeting experience preferred
  • Reliable staffing and technical capability

Proposal Requirements: Interested vendors must submit Company information & contact details, Summary of qualification, Technical approach(workflow, equipment, staffing), Relevant experience and references, Cost proposal (meeting, events, additional services)

Compliance Requirements - Must be authorized to do business in Florida, Maintain minimum $1,000,000 liability insurance, City of Quincy must be listed as additional insured, Provide proof of insurance

Submission Details

Deadline: April 15, 2026

Submit Proposals To: Anessa Canidate City of Quincy email: Anessacanidate@myquincy.net

Contact 850 618-1884

Terms & Conditions The City of Quincy reserves the right to reject any or all proposals, request additional information, and negotiate terms.

Job Tags

Contract work, For contractors, Remote work

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