Job Description

Atrium is seeking on behalf of our client an Office Assistant based in Morristown, NJ .

A background check may be run only after a conditional offer is made, where permitted by law .

Position: Office Assistant

Location: Morristown, NJ

Employment Type: Full-time

Compensation: 60,000-65,000

Position Overview

The Office Assistant will provide essential administrative and clerical support to ensure smooth daily operations within the office. This role involves managing front desk responsibilities, coordinating office activities, and assisting with meetings and events. The ideal candidate will be highly organized, detail-oriented, and able to deliver excellent customer service while collaborating with internal teams. Must be legally authorized to work in the United States.

Responsibilities

• Serve as the first point of contact for clients, visitors, and guests; greet and direct individuals as needed
• Manage incoming mail, packages, and courier deliveries; sort and distribute items accordingly
• Provide general administrative and clerical support, including filing, data entry, and recordkeeping
• Assist with office operations, including supply management and maintaining common areas (e.g., kitchen, conference rooms)
• Coordinate and prepare meeting spaces, including scheduling conference rooms and setting up materials
• Support the planning and execution of internal meetings and company events
• Arrange catering for meetings, client visits, and internal events as needed
• Assist with interview coordination, including greeting candidates and preparing meeting spaces
• Maintain organized office systems and ensure smooth daily operations
• Provide additional administrative support and complete ad hoc tasks as assigned

Required Experience/Skills

• High school diploma or equivalent required; associate degree preferred
• 1–3 years of administrative, office support, or customer-facing experience preferred
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Professional demeanor with strong customer service skills
• Ability to multitask and adapt in a fast-paced environment
• Basic knowledge of administrative and clerical procedures
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with mail handling, reception duties, and general office procedures

Preferred Experience/Skills

• Experience supporting multiple teams or departments
• Prior experience coordinating meetings and events
• Ability to handle confidential information with discretion
• Strong problem-solving and time management skills
• Comfort with learning new software and office technologies

Education Requirements

• High school diploma or equivalent required
• Associate degree in Business Administration or related field preferred
• Additional coursework or certifications in office administration a plus

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

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