Job Description

Executive Administrative Coordinator

The Executive Office Division of the American College of Physicians (ACP) is looking to hire an Executive Administrative Coordinator to support C-Suite staff and provide professional level support to the Executive Office (EO). ACP, a national organization of internal medicine physicians with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with 161,000 members worldwide. This is a hybrid position with 2 days a week in-office required.

Under the direction of the Manager of Executive Administration, the Executive Administrative Coordinator will provide administrative support to the Chief Operating Officer (COO), Chief Membership and Engagement Officer (CMEO), Chief Executive Officer (CEO), and the Executive Office including:

1. Heavy calendar management and oversight of schedules, meeting arrangements, and travel itineraries
2. Preparing and organizing materials for speaking engagements and other meetings, including PowerPoint presentations, documents, talking points, etc.
3. Composing original correspondence, reports and other documents using word-processing, spreadsheets and/or database applications as required.
4. Proofreading and editing correspondence and reports for grammar, style, clarity of message, etc.
5. Arranging travel itineraries and accommodations, including expense reimbursement processing
6. Working closely with Manager to prepare complex reports, interpret data, and manage and keep track of various projects
7. Responding to incoming phone, email, and mail requests, coordinating with other staff as required

Qualified candidates will have:

• A bachelor's degree and at least 2-4 years of experience in an executive-level support role
• Excellent PC skills with expertise in Microsoft Office 35 (Word, Excel, PowerPoint, Outlook, Teams, etc.), Adobe Acrobat, and remote conferencing platforms; familiarity with Dropbox and Evernote applications is preferred
• Strong attention to detail, and superior communication and organizational skills are essential
• Ability to demonstrate a high degree of diplomacy, professionalism, and confidentiality

ACP offers a competitive salary, superior benefits and a supportive work environment. To learn more about working at ACP, visit . Interested candidates should submit a cover letter and resume online.

ACP is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, gender identity, national origin, sexual orientation, protected veteran status, disability, or any other legally protected class.

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