Job Description

Payroll Specialist

About Us With over 18 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in the hospitality, commercial, and solar industries. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal successful project delivery.

Position Overview

Hays Electrical Services is seeking a detail-oriented and experienced Payroll Specialist to join our team to help manage and process payroll in compliance with federal, state, and local regulations. This role requires a strong understanding of certified payroll reporting and prevailing wage laws, ensuring accurate and timely payroll for all employees.

Key Responsibilities

• Prepare and process weekly/biweekly payroll for 1,000+ employees, including hourly, salary, and jobsite-based staff.
• Review and validate timecards, ensuring all job codes, cost centers, and classifications are correct.
• Coordinate with jobsite supervisors and managers to resolve time entry discrepancies prior to payroll submission.
• Process adjustments, garnishments, deductions, and reimbursements accurately and on time.
• Maintain payroll tax compliance (federal, state, and local) and keep up with changes to wage/tax laws and assist with certified payroll reporting (Davis-Bacon, prevailing wage, local/state requirements).
• Assist with maintenance of timekeeping hardware (Kiosk Mode, geofencing, etc.).

Qualifications

• High school diploma or equivalent required; associate's degree in accounting, business, or related field preferred.
• Certified Payroll Professional preferred
• 2+ years of payroll experience, preferably within the construction or electrical contracting industry.
• Experience with certified payroll, multi-state payroll, and prevailing wage reporting strongly preferred.
• Proficient in payroll software (ADP, Dayforce, Viewpoint, Miter, or similar).
• Strong Excel and data reconciliation skills.
• Knowledge of Davis-Bacon and state wage determination requirements.
• High attention to detail, accuracy, and confidentiality.
• Excellent communication and organizational skills; ability to manage deadlines in a fast-paced environment.

Benefits

• Competitive salary based on experience.
• Comprehensive benefits package including medical, dental, vision, and 401(k).
• Career advancement and leadership development opportunities.
• Supportive and collaborative work environment in a growing organization.

At Hays Electrical Services, we're building more than electrical systemswe're building a company grounded in integrity, quality, and service. If you're passionate about payroll, compliance, and team success, we encourage you to apply and join our Houston team today.

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